Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. Companies are required to provide individuals with information about their rights under the GDPR and ensure that individuals can easily exercise those rights. Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. endobj Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. In this module, you will learn about best practices for safeguarding personally identifiable information . Safeguards are used to protect agencies from reasonably anticipated. Description:This course starts with an overview of Personally Identifiable Information (PII), and Protected Health Information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. Some types of PII are obvious, such as your name or Social Security number, but . hb```f`` B,@Q\$,jLq `` V In some cases, all they need is an email address. 0000001422 00000 n .manual-search ul.usa-list li {max-width:100%;} Erode confidence in the governments ability to protect information. Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. - Analyze how an organization handles information to ensure it satisfies requirements -mitigate privacy risks -determine the risks of collecting, using, maintaining, and disseminating PII on electronic information systems. planning; privacy; risk assessment, Laws and Regulations PHI is a valuable asset and is sold on the dark web for more money than any other data set, according to Ponemon Institute. PII is any information which can be used to distinguish or trace an individuals identity. endstream endobj startxref The CES Operational eGuide is an online interactive resource developed specifically for HR practitioners to reference the following topics: History, Implementation, Occupational Structure, Compensation, Employment and Placement, Performance Management, Performance and Conduct Actions, Policies and Guidance. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. It is vital to protect PII and only collect the essential information. PII can be collected in a combination of methods, including through online forms, surveys, and social media. Managing, safeguarding, and evaluating their systems of records Providing training resources to assure proper operation and maintenance of their system(s) Preparing public notices and report for new or changed systems COLLECTING PII. Any information that can be used to determine one individual from another can be considered PII. The GDPR replaces the 1995 Data Protection Directive (95/46/E.C. Terms of Use The GDPR requires companies to get explicit permission from individuals before collecting, using, or sharing their personal data. @media (max-width: 992px){.usa-js-mobile-nav--active, .usa-mobile_nav-active {overflow: auto!important;}} Ensure that the information entrusted to you in the course of your work is secure and protected. SP 800-122 (EPUB) (txt), Document History: PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. PII, or personally identifiable information, is any piece of data that someone could use to figure out who you are. This course was created by DISA and is hosted on CDSE's learning management system STEPP. #views-exposed-form-manual-cloud-search-manual-cloud-search-results .form-actions{display:block;flex:1;} #tfa-entry-form .form-actions {justify-content:flex-start;} #node-agency-pages-layout-builder-form .form-actions {display:block;} #tfa-entry-form input {height:55px;} 0000001061 00000 n A lock () or https:// means you've safely connected to the .gov website. The Department of Energy defines PII as any information collected or maintained by the department about an individual that could be used to distinguish or trace their identity. Dont Be Phished! , b@ZU"\:h`a`w@nWl Get started with Skysnag and sign up using this link for a free trial today. Keep personal information timely, accurate, and relevant to the purpose for which it was collected. The purpose of this course is to identify what Personally Identifiable Information (PII) is and why it is important to protect it. Federal government websites often end in .gov or .mil. The purpose of the Cyber Awareness Challenge is to influence behavior, focusing on actions that authorized users can engage to mitigate threats and vulnerabilities to DoD Information Systems. Start/Continue Identifying and Safeguarding Personally Identifiable Information (PII). 0000003346 00000 n Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. 0000000516 00000 n Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. System Requirements:Checkif your system is configured appropriately to use STEPP. law requires gov to safeguard pii privacy act senior military component offical for privacy DON CIO info stored on a computer data at rest scenario considered a breach -leaving document with pii in open area -attaching someone's medical info in a letter to the wrong recipient -posting truncated ssn in a public website This interactive exercise provides practical experience in the processes of cybersecurity risk assessment, resource allocation, and network security implementation. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address The act requires that federal agencies make their records available to the public unless the records are protected from disclosure by one of the acts exemptions. These attacks show how cybercriminals can use stolen PII to carry out additional attacks on organizations. When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. PII must only be accessible to those with an official need to know.. Our Other Offices. `I&`q# ` i . The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. CUI Program Knowledge Check 1 Impact of CUI Responsibilities ISOO Registry DOD Registry Marking Requirements CUI Basic vs. CUI Specified Minimum Marking Requirements - CUI Only Portion Markings - CUI Only Limited Dissemination Controls - CUI Only Knowledge Check 2 CUI Cover Page and SF902 Label Knowledge Check 3 Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Terms of Use Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) Unlock insights, bypass email authentication configuration issues including SPF and DKIM; and protect your domain from spoofing with strict DMARC enforcement, all autonomously with Skysnag. Share sensitive information only on official, secure websites. or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. Delete the information when no longer required. 2 of 2 Reporting a PII Loss; Conclusion, 7 of 7 Conclusion. 04/06/10: SP 800-122 (Final), Security and Privacy This includes information like names and addresses. Safeguard DOL information to which their employees have access at all times. The Federal government requires the collection and maintenance of PII so as to govern efficiently. Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . Secure .gov websites use HTTPS PII is information that can be used to identify or contact a person uniquely and reliably or can be traced back to a specific individual. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. How to Identify PII Loss, 1 of 2 How to Identify PII . Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. trailer Company Registration Number: 61965243 ), which was introduced to protect the rights of Europeans with respect to their personal data. Which of the following must Privacy Impact Assessments (PIAs) do? We're available through e-mail, live chat and Facebook. In the event their DOL contract manager is not available, they are to immediately report the theft or loss to the DOL Computer Security Incident Response Capability (CSIRC) team at dolcsirc@dol.gov. The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. #block-googletagmanagerheader .field { padding-bottom:0 !important; } Any information that can be used to determine one individual from another can be considered PII. .agency-blurb-container .agency_blurb.background--light { padding: 0; } 0000002158 00000 n @media only screen and (min-width: 0px){.agency-nav-container.nav-is-open {overflow-y: unset!important;}} citizens, even if those citizens are not physically present in the E.U. In others, they may need a name, address, date of birth, Social Security number, or other information. Unauthorized recipients may fraudulently use the information. .paragraph--type--html-table .ts-cell-content {max-width: 100%;} %PDF-1.4 % This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its An official website of the United States government, Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), Federal Information Security Modernization Act. DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. The site is secure. This document provides practical, context-based guidance for identifying PII and determining what level of protection is appropriate for each instance of PII. For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. This is a potential security issue, you are being redirected to https://csrc.nist.gov. Which of the following are risk associated with the misuse or improper disclosure of PII? We're available through e-mail, live chat and Facebook. This Handbook provides best practices and DHS policy requirements to prevent a privacy incident involving PII/SPII during all stages of the information lifecycle: when collecting, storing, using, disseminating, or disposing of PII/SPII. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. SP 800-122 (DOI) PII includes, but is not limited to: Social Security Number Date and place of birth PII can also include demographic, medical, and financial information, or any other information linked or linkable to a specific . The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. This training is intended for DOD civilians, military members, and contractors using DOD information systems. xref Before sharing sensitive information, make sure youre on a federal government site. Because DOL employees and contractors may have access to personal identifiable information concerning individuals and other sensitive data, we have a special responsibility to protect that information from loss and misuse. 0000002651 00000 n endstream endobj 137 0 obj <. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. Knowledge Check, 1 of 3 Knowledge Check; Summary, 2 of 3 Summary; Finished, 3 of 3 Finished; Clear and return to menu . 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( The CES DoD Workforce Orientation is a presentation (including a question and answer segment) that has been designed to familiarize the workforce with the core tenets of the DoD CES personnel system. The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. PII is any personal information which is linked or linkable to a specified individual. PII is any information that can be used to identify a person, such as your name, address, date of birth, social security number, and so on. Think security. ol{list-style-type: decimal;} This course may also be used by other Federal Agencies. The DoD ID number or other unique identifier should be used in place of the SSN whenever possible. Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. Some accounts can even be opened over the phone or on the internet. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. Local Download, Supplemental Material: Mobile device tracking can geoposition you, display your location, record location history, and activate by default. The launch training button will redirect you to JKO to take the course. This includes information like Social Security numbers, financial information, and medical records. This is information that can be used to identify an individual, such as their name, address, or Social Security number. PII ultimately impacts all organizations, of all sizes and types. The Freedom of Information Act (FOIA) is a federal law that gives individuals the right to access certain government records. This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. 147 11 Additionally, information permitting the physical or online contacting of a specific individual is the same as personally identifiable information. The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. The .gov means its official. Biology Mary Ann Clark, Jung Choi, Matthew Douglas. The Office of Personnel Management and Anthem breaches are examples of this, where millions of pieces of PII were taken and then used to attack other organizations like the IRS. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. Or they may use it themselves without the victims knowledge. PII must only be accessible to those with an "official need to know.". 203 0 obj <>stream Lewis's Medical-Surgical Nursing Diane Brown, Helen Edwards, Lesley Seaton, Thomas . PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. .cd-main-content p, blockquote {margin-bottom:1em;} .usa-footer .grid-container {padding-left: 30px!important;} The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Organizations are encouraged to tailor the recommendations to meet their specific requirements. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of the background and history of the Cyber Excepted Service. Handbook for Safeguarding Sensitive Personally Identifiable Information. %PDF-1.5 % Developed to be used in conjunction with annual DoD cybersecurity awareness training, this course presents the additional cybersecurity responsibilities for DoD information system users with access privileges elevated above those of an authorized user. .usa-footer .container {max-width:1440px!important;} It comprises a multitude of information. The definition of PII may vary from jurisdiction to jurisdiction but typically includes any information that can be used to identify an individual. 0000001199 00000 n Guidance on the Protection of Personal Identifiable Information Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. PII can be defined in different ways, but it typically refers to information . PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. startxref Company Registration Number: 61965243 The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. This interactive training explains various types of social engineering, including phishing, spear phishing, whaling, smishing, and vishing. 0000000016 00000 n Result in disciplinary actions. Avoid compromise and tracking of sensitive locations. 0000001903 00000 n The Federal government requires the collection and maintenance of PII so as to govern efficiently. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour Some examples you may be familiar with: Personally Identifiable Information (PII) Sensitive Personally Identifiable Information (SPII) Federal Information Security Modernization Act; OMB Circular A-130, Want updates about CSRC and our publications? For example, they may not use the victims credit card, but they may open new, separate accounts using the victims information. 0000001866 00000 n Only individuals who have a "need to know" in their official capacity shall have access to such systems of records. Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. This course explains the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, examines the authorized and unauthorized use and disclosure of PII and PHI, and the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. Any organization that processes, stores, or transmits cardholder data must comply with these standards. You have JavaScript disabled. /*-->*/. #block-googletagmanagerfooter .field { padding-bottom:0 !important; } .h1 {font-family:'Merriweather';font-weight:700;} Identity thieves are always looking for new ways to gain access to peoples personal information. Popular books. This is information that can be used to identify an individual, such as their name, address, or Social Security number. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. .table thead th {background-color:#f1f1f1;color:#222;} Industry tailored BEC Protection, Email authentication and DMARC enforcement. PII stands for personally identifiable information. Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust Lead to identity theft which can be costly to both the individual and the government. Ensure that the information entrusted to you in the course of your work is secure and protected. In terms of the protection of PHI, HIPAA and the related Health Information Technology for Economic and Clinical Health Act (HITECH) offer guidelines for the protection of PHI. However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. This site requires JavaScript to be enabled for complete site functionality. The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. Documentation 0 The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. PHI is one of the most sought-after pieces of data that a cybercriminal has in their sights. hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K It sets out the rules for the collection and processing of personally identifiable information (PII) by individuals, companies, or other organizations operating in the E.U. PII stands for personally identifiable information. Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Major legal, federal, and DoD requirements for protecting PII are presented. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. PII is regulated by a number of laws and regulations, including the Gramm-Leach-Bliley Act, the Fair Credit Reporting Act, and the Health Insurance Portability and Accountability Act. Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. They may also use it to commit fraud or other crimes. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles .
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identifying and safeguarding pii knowledge check